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Centralized Purchases Unit

Centralized Purchases Unit

Centralized Purchases Unit (CPU) at BITS Pilani, Hyderabad Campus serves the faculty, staff members and students by facilitating the processes of procurement of equipment and consumables by issuing purchase orders and release of work orders for civil, electrical and other maintenance works within the campus. CPU would work closely with accounts division and sponsored research & consultancy division (SRCD) in getting the approvals.

Central Stores within CPU is responsible to receive purchased material, processing and submission of invoices to accounts division.

Activities of CPU
  • Receiving indents from departments and divisions and preparation of purchase orders.
  • Seeking quotations from different vendors.
  • Preparation of comparative statements and conducting technical and price negotiation meetings between end users and vendors.
  • Release of the purchase orders and work orders.
  • Follow-up with the vendor for delivery of purchased material.
  • Processing of bills/ invoices and preparation of payment advice that would be submitted in accounts division.
  • Maintenance of general stores items including stationery.
  • CPU and Central Stores are working completely in ERP System. The CPU will prepare Purchase Orders (PO) in ERP and it is approved by FIC-CPU in ERP.
  • Goods Receipt Note (GRN) after receiving of materials is also prepared in ERP. 
  • Based on instructions and data provided by Accounts Division, Central Stores will assist in labelling Fixed Asset Codes.
  • Account Codes and Analysis Codes will be entered in order to segregate the items as Equipements/Consumables/Services/Furniture/ICT and Vehicles.
Frequently asked questions (FAQs)
Contact details

Mr. K. Suneel
Purchase Manager
CPU & Central Stores (Mon - Sat: 9 AM to 6 PM)
Address: Auditorium Cellar (backside of the Cafeteria)
Tel: 040-66303826 or 040-66303861
E-mail:cpu@hyderabad.bits-pilani.ac.in or stores@hyderabad.bits-pilani.ac.in

Video guide to understand Purchase Modules in ERP
  • RID Creation
  • Indent status, Budget availability
  • Purchase Order (PO) creation
  • Goods Receipt Note (GRN) & Asset code creation