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Applications are invited for Deputy Registrar position in BITS Pilani, Hyderabad Campus.

A. Job Purpose
To ensure efficient and effective functioning of the office of the Registrar & Hyderabad Campus Administration Office
B. Principal Accountabilities and Support Actions
• To assist the Dean Administration/ Registrar and other senior officer’s in various tasks including:
• Coordinating diverse meetings of various Institute bodies and committees, including the Genera Body, Board of Governors, Finance Committee, Senate, Research Board, Examination Committee, etc. by effectively compiling and presenting the necessary data.
• Coordinating and presenting necessary data for the Examination Committee and Senate.
• Maintaining diverse Institute records such as land records, statutory approvals, MoUs, building drawings, statutes, legal documents, policies, rules and regulations.
• Drafting and maintenance reports and correspondence with external agencies like UGC, AICTE, DEC, and MoE and other peer Institutions.
• Compiling reports and data for submission to regulatory bodies like UGC, AICTE, PCI, etc.
• Familiarity with the regulatory framework governing higher education that includes understanding University statutes, Government policies, and other relevant regulations.
• Compiling and presenting data related to IQAC, IoE and rankings.
• Signing various collaborations/ agreements/MoUs
• Handling the issuance of Degrees/Diplomas, Medals, verification of degrees.
• Managing matters related to Administration, Establishment, Legal, Tax and Finance and Overseeing PF, gratuity and insurance.
• Planning and conducting the Annual Convocation and the various Institute events/functions.
• General Supervision of non-teaching staff working under him/her.
• Engagement contractual/outsourcing agencies and signing agreements with the Contractors.
• Liaising with Government agencies as required.
• Deployment & monitoring the services of shops, eateries, counters & other commercial agencies engaged on BITS campus.
• Ensuring compliance with labour and other statutory obligations.
The Deputy Registrar will also exercise additional powers and perform such other duties as determined by the Competent Authority of the Institute from time to time.
C. Relationships
• Internal – Director, Dean (Administration), Registrar and HR
• External – Agencies such as UGC, DEC, MoE, Registrar of Societies, other Universities etc.

Essential Qualifications and Experience
• Postgraduate with 10 years of experience in academic and general administration in a higher Educational Institution/University.
• Working as Deputy Registrar or Assistant Registrar/equivalent position with 5+ years of experience in the similar position in a Government/Private Academic/Research Institution/University.

• Familiarity with the use of computers (MS Office) and relevant administrative and office software.
• Rich experience in legal, establishment, HR and finance matters including budgeting processes.
• Thorough knowledge in labour laws.
• Excellent communication and interpersonal skills.

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