BITS Pilani

  • Last updated on Wednesday, March 03, 2021

    • Face Book
    • tweeter
    • you tube

Academic Document Requests

Enriching Campus Life

Duplicate Transcripts/Provisional Certificates (On Campus) for Graduated Students

Application Procedure for Duplicate Transcripts

  • Appropriate request in the prescribed form is to be submitted to the AUGS-AGSR Division with details like name, ID. No., address of communication and the number of duplicates transcripts etc. required.
  • If a duplicate transcript is required in a sealed envelope, one has to send envelops with the addresses of the Universities or the address of the university. Duplicate Transcript cannot be sealed in un-addressed envelope. Duplicates once issued cannot be sealed in envelops by BITS Pilani at a later date.
  • Do not authorize another person to apply and/or collect copies of your academic documents. Academic documents are confidential documents and should not go in wrong hands. It is in your own interest to preserve and prevent your academic document from their possible misuse. 
  • The requests received are processed on 'First Come First Served' basis. No priority is given to a request made in person. Graduated or off-campus students can send the request by post, speed post or courier. They are not required to come to BITS Pilani, Pilani Campus to make a request for duplicates. 
  • If for some genuine reason, it is not possible to make a request for issuing duplicates by the student himself/herself, an authorization letter for applying and/or collecting the duplicates, duly signed and dated, giving the reason 'why he/she cannot make/send the request?', should be made and directly send to The Associate Dean, AUGS Division, BITS Pilani, Pilani-333031, Rajasthan. Student can also drop an email at AUGS Division, Pilani for the same.
  • The authorization letter should contain the name, ID. No., address of the authorized person and signature of applicant in case of authorization letter. In case of email mention your id no and name.
  • Duplicate transcript requests are normally processed within 3 to 5 business days, depending on the queue, after the request is received, verified and found in order. This process may take longer time, which is normally at the beginning and end of each semester and process time depends upon queue of requests.

Mailing Address

Request along with correct payments should be sent to:
Associate Dean                                                             
Academic-Undergraduate Studies Division        
Birla Institute of Technology & Science, Pilani
Pilani-333031, Rajasthan.
Phone: +91-1596-255263/255302

Important Links

  • Continuing students Duplicate Grade Sheet/Transcript/Certificates : Click here
  • Graduated Students Certificates Requests : Click here
  • Graduated students Duplicate Transcript : Click here
  • Apply Online for duplicate transcript only for Graduated students : Click here

AUGS-AGSR Division Website

Academic-Undergraduate Studies

An Institution Deemed to be University estd. vide Sec.3 of the UGC Act,1956 under notification # F.12-23/63.U-2 of Jun 18,1964

© 2021 BITS Pilani | Contact us :

Designed and developed by fractal | ink design studios