| OPERATION
OF Ph.D. PROGRAMME |
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| I.
Admission
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A
candidate is normally admitted to the Ph.D. programme after passing his Ph.D.
qualifying examination. A few candidates may be admitted to the programme
as provisional candidate before passing the Ph.D. qualifying examination. This
provision is applicable to full time On-campus Ph.D. students. Their
admissions are confirmed once they clear the Ph.D. qualifying examination.
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| II.
Registration
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All
Ph.D. students have to register each semester till the submission of his/her
thesis. In the beginning of each semester, all the candidates will sign
the registration card confirming their registration for the semester.
This card indicates the courses in which he/she is being registered in that
particular semester. An off campus candidate will receive this card by
post. This card should be duly signed by the candidate and returned to
the Dean, ARC Division for further processing. Semester fee and all other
dues are to be cleared before registration. in each semester. On-campus
candidates will have to register on the registration date in each semester.
A
candidate can seek permission for not registering in a particular semester by
making an application to the Dean, ARC Division well before the beginning of
semester giving valid reasons for the same. The application has to be
recommended by the supervisor.
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| III. Topic
of Research & Supervisor |
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Each
candidate should carry out a comprehensive literature search, understand the
background and scope of research in the particular area of interest and consult
his proposed supervisor. Application enclosing the outline of proposed
topic of research has to be submitted through the proposed supervisor in the
prescribed format for approval of the Research Board of the Institute latest by
30th September for I semester and by 28th February for II
semester processing. Guidelines for submission of Doctoral Research
Proposal should be consulted for this purpose. Normally the approval has
to be obtained within one or two semesters of the first registration in the
Ph.D. programme after passing the Ph.D. qualifying examination
Registration
in BITS C799T Ph.D. Thesis (10 units) is permitted only after the Research
Board has approved the Topic of Research and Supervisor.
If
the date of this approval is much beyond the beginning of the semester, the
registration in Ph.D. thesis is postponed to the next semester.
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| IV.
Semester’s Work |
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The
operation of the courses in which the candidate is registered has to be carried
out as per details outlined in the course handout of the course and evaluation
form for Ph.D. courses. The following documents are to be submitted each
semester as pr schedule indicated in the calendar of events given in the
handout booklet
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1.
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Plan
of work for the semester courses in which the candidate is registered
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2.
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Mid.
Semester evaluation forms and work reports
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3.
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Final
semester evaluation forms and work reports
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The
Dean, R&C Division or designated individual acts as mentor pending approval
of the supervisor. Non receipt of evaluation forms and reports by the due
dates may result into a `NC’ (Not Clear) in the particular course. Award
of these in two consecutive semesters may debar a student from being on the
rolls of Ph.D. students
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V.
Doctoral Advisory Committee (DAC)
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Doctoral
Advisory Committee (DAC) is appointed for each admitted candidate under the
convenorship of Dean, R&C. The other members of the committee are
faculty members from the institute and the Supervisor/mentor. Normally it
is a three member committee
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| VI.
Pre-submission Seminar
& Thesis Title Approval |
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Every
candidate is required to give a pre-submission seminar on his/her Ph.D. thesis
at Pilani at a mutually convenient date to the candidate, members of DAC &
Dean, R&C. The candidate is supposed to give the presentation of 45
minutes which is followed by question answer session. A candidate should
submit this thesis to the Dean, R&C at least two weeks in advance of
his/her pre-submission seminar
for the necessary review by DAC.
The
exact title of Ph.D. thesis will be discussed during the seminar and then put
to DCC for its approval. The suggested title should be included by the
candidate in the thesis certification. The title should be written in the
"Title Case"
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VII.
Submission of Thesis
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The
candidate can submit his Ph.D. thesis once the same has been approved by the
DAC at the time of pre-submission seminar and the title has been approved by
the Research Board, following the guidelines for submission
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VIII.
Examination of Thesis
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The
Thesis shall be examined by a committee of examiners appointed by the Chairman,
Research Board. Please refer to Academic Regulations for details.
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IX.
Change of Locale/Supervisor/Topic of Research
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A
fresh approval is required for any changes in place of work, topic of research
and or supervisor
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X.
Annual Report Information
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Research
Publications by Ph.D. candidates are reported in the Annual Report of the
Institute. Details of publications in research journals and conferences along
with copy of the published papers should be sent to the Dean R & C
latest by 31st October each year for inclusion in the Annual Report.
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